BATALJON.BE PRIVACY POLICY
Ensuring the privacy of visitors to www.bataljon.be is an important task for us. That's why we describe what information we collect and how we use it in our privacy policy. This way, you understand exactly how we work. This privacy policy applies to the services of Het Bataljon. You should be aware that Het Bataljon is not responsible for the privacy policies of other sites and sources. By using this website, you agree to the privacy policy. Het Bataljon respects the privacy of all users of its site and ensures that the personal information you provide to us is treated confidentially. When you provide us with personal data from third parties, such as your customers, employees or partners, you must also inform these third parties about our privacy policy before you provide us with the personal data of these people.
This privacy policy can be amended by Het Bataljon. You can always find the current version at our website.
Contents of our privacy policy:
I. Het Bataljon as controller
II. Purposes and legal basis for data processing
III. The personal data that is processed and their possible necessary nature
IV. Duration of data processing
V. Categories of personal data recipients and transfers
VI. Your data processing rights
VII. Het Bataljon as processor on behalf of a controller
VIII. Contact The Privacy Bataljon
I. Het Bataljon as controller. The person responsible for processing is Het Bataljon bv, with registered office at 9000 Ghent, Lange Violettestraat 168 (BE), and registered in the Crossroads Bank for Enterprises under number 0671.492.594.
II. Purposes and legal basis for data processing
(a) Customers
Het Bataljon processes personal data of its customers, its clients' employees, and, if applicable, of persons whose personal data it receives through its customers, for the following purposes:
- The delivery of our services including their follow-up and billing;
- To keep you informed about Het Bataljon and our activities (e.g. via a newsletter). The processing is based on the following legal basis:
- If you are a customer yourself, the processing of the personal data specified below is by us necessary for the execution of the agreement that was concluded between you and Het Bataljon.
- If you are an employee of our customer and our customer puts you forward as our contact person, the processing of your personal data is necessary for the purpose of the legitimate interest from our customer to communicate with us about the service.
- The processing and use of email addresses for our electronic newsletters and activity invitations is necessary for the purpose of legitimate interest from Het Bataljon to provide its customers with information about Het Bataljon and our activities. Now that we have obtained your electronic contact details as part of our services, we assume that we may use your electronic contact details to inform you about our services, by means of electronic newsletters. However, with each newsletter, you are given the option to click on an “unsubscribe” link to let us know that you no longer wish to receive such newsletters and/or that you do not want your data to be processed in the context of such newsletters.
(b) Applicants, trainees and interns
Het Bataljon processes the personal data of its applicants, trainees and interns for the following purposes:
- The evaluation and communication with the candidate regarding possible employment with us, as well as the drafting of an employment agreement.
- Retaining essential personal data in order to (re) consider your application for new vacancies within Het Bataljon. The processing is based on the following legal basis:
- The processing of your personal data by us is necessary for the purpose of the legitimate interest that is aimed at us to evaluate your profile and to assess it against our needs.
- If you reach an agreement with Het Bataljon about employment, we will process the personal data specified below. necessary for the execution of the agreement that will be closed between you and Het Bataljon.
(c) Participants in Het Bataljon productions
Het Bataljon processes the personal data of the persons who apply to participate, either as extras or as main or key characters in one of its audiovisual (or other) productions for the following purposes:
- The evaluation of the candidate's possible participation in a production of Het Bataljon, the communication between Het Bataljon and the candidate about this, and the drafting of a cooperation agreement.
- Retaining essential personal data in order to (re) consider your participation for new productions of Het Bataljon.
- The processing is based on the following legal basis:
- The processing of your personal data by us is necessary for the purpose of the legitimate interest from Het Bataljon to evaluate your profile and assess it against the needs of the production in question.
- If you reach an agreement with Het Bataljon about a possible participation in a production, the personal data specified below is processed by us necessary for the execution of the agreement that will be closed between you and Het Bataljon.
(d) Suppliers (including occasional independent employees)
Het Bataljon processes personal data of its suppliers, the employees of its suppliers, and, if applicable, of persons whose personal data it receives through its suppliers, for the following purposes:
- The order, follow-up, control and evaluation of goods or services provided by the supplier, the communication between the supplier and Het Bataljon about this, and the payment or (if applicable) the protest of invoices issued by the supplier. The processing is based on the following legal basis:
- If you are a supplier yourself, the processing of the personal data specified below is by us necessary for the execution of the agreement that was concluded between you and Het Bataljon for the delivery of services and/or goods.
- If you are an employee of a supplier and this supplier puts you forward as our contact person, the processing of your personal data by us is necessary for the purpose of the legitimate interest that we strive to communicate with our supplier.
(e) Legal purposes
In addition, Het Bataljon can also process your personal data for legal purposes, including because of its tax, accounting and social security obligations. The legal basis then lies in European or national legislation.
(f) Visitors to our website
Finally, Het Bataljon processes the personal data of visitors to its websites, social media and/or platforms or other channels when they contact Het Bataljon or upload information via this route (e.g. the contact page or chat function). The data is processed for the sole purpose of responding to the visitor's initiative.
The legal basis lies in our legitimate interest in processing your request.
In addition, we may use cookies. We use cookies for the website to function properly. In addition, we use external cookies to communicate with our social media and for information about surfing behavior on our website. This requires your consent to browse our website.
(g) Regarding the assertion of legitimate interests
We believe that where we invoke the legitimate interest of a third party or Het Bataljon, the interests or fundamental rights and freedoms of the persons involved do not outweigh this interest.
If you have a different opinion and/or you do not want us to process your data for this purpose, do not hesitate to contact us (see infra VI).
III. The personal data that is processed and their possible necessary nature
Personal data:
- First and last name
- Function or capacity
- Address
- Phone number
- E-mail address
Company details:
- Name
- Address
- Phone number
- Legal form
- VAT number
And depending on the case:
- Curriculum vitae including information about your studies (including highest degree obtained), courses and work experience
- Motivation letter
- References
- Your image or photo,
- Criteria or data specific to the production in question. Certain data will necessarily need to be processed by Het Bataljon so that we can properly execute our agreement or cooperation with you (e.g. contact details and billing information).
IV. Duration of data processing
We process and store your personal data for as long as necessary for active file follow-up or possible future cooperation, and in any case for as long as legally necessary for tax, accounting or legal reasons.
You can terminate the processing of your personal data for our newsletters yourself at any time by clicking on the 'unsubscribe' link.
The personal data that is stored in our databases for the purpose of your (possible) employment within Het Bataljon, providing services to Het Bataljon or participating in one or more production (s) of Het Bataljon is stored for a period of 7 years from the date of inclusion of your personal data in our databases.
We process your personal data, from visitors to the website who fill out the contact page or use the chat function, solely to follow up on your initiative. The personal data will not be kept thereafter (unless applicable) in the context of processing for another purpose, as set out in our privacy policy. For example, a request for our newsletter).
V. Categories of personal data recipients and transfers
In principle, we do not share your personal data with third parties, unless to processors who carry out certain processing actions on our behalf, such as IT suppliers and suppliers of telecommunications services, freelance employees of Het Bataljon, external accountant,...
In principle, we do not transfer personal data to countries outside the EU. If there is a transfer to third countries (for example, in the context of a specific production in which you participate), we will either take appropriate measures to ensure the protection of your personal data, or if this is not possible, we will ask for your explicit consent. In such cases, refusing your consent may mean that you are unable to participate in production.
VI. Your data processing rights With regard to your personal data processed by Het Bataljon, you have a number of legal rights:
- You have the right to access your personal data and have it corrected.
- You can request that your personal data be deleted or that the processing be restricted.
- Insofar as the processing is based on your consent, you have the right to withdraw your consent at any time.
- To the extent that the processing is based on a legitimate interest, you have the right to object to its processing.
- You can request that the personal data you have provided to us be transferred to another party.
Within a maximum of 1 month after receiving your question, we will take appropriate action. If for any reason we are unable to give a favourable response to your request, you will be informed about this, stating the reasons.
VII. Het Bataljon as processor on behalf of a controller
In certain cases, however, Het Bataljon will also process personal data on the instructions of and (only) for a specific customer who determines the purposes and means of processing. This will include the development of content marketing activities for the customer's websites and social media.
In such cases, Het Bataljon is not responsible, but only a processor of personal data. In that case, Het Bataljon refers to the applicable privacy policy of the person responsible for processing.
VIII. Contact The Privacy Bataljon
To exercise your rights under title VI, or if you have any questions, comments or complaints about this privacy policy, you can always contact us by phone or email.
QUESTIONS AND FEEDBACK
We regularly review our compliance with this privacy policy. If you have any questions about this Privacy Policy, please contact us at shoot@bataljon.be or send a letter to our registered office at 9000 Ghent, Lange Violettestraat 168. If you have complaints about how Het Bataljon handles your personal data, you can also contact the Data Protection Authority: www.dataprotectionauthority.be